About the Role
We are looking for a highly organized and proactive Executive – Project Coordinator to act as the central link between clients, factory teams, and internal departments. This role plays a vital part in ensuring seamless communication, structured coordination, and timely execution of projects.
The ideal candidate is detail-oriented, responsive, and skilled at managing multiple stakeholders while keeping projects aligned with timelines and business objectives.
Location: Kudal/Mangaon/ Goa
Department: Projects / Operations
Experience Required: 2–5 Years
Key Responsibilities
✅ Project Coordination & Execution Support
* Coordinate with factory teams, clients, vendors, and internal departments to ensure smooth project flow.
* Track project timelines, milestones, and deliverables to support on-time execution.
* Proactively follow up on pending actions and close coordination gaps.
* Identify potential delays or risks and escalate them appropriately.
✅ Meeting Management & Communication
* Schedule, organize, and facilitate project meetings with clients and cross-functional teams.
* Prepare meeting agendas, record key takeaways, and circulate action points.
* Monitor progress on action items to ensure timely completion.
* Serve as the primary point of contact for project-related communication.
✅ Information & Documentation Management
* Gather critical project information from stakeholders and maintain structured documentation.
* Prepare regular status reports and provide progress updates to management.
* Ensure all teams have access to accurate and updated project data.
✅ Client & Stakeholder Coordination
* Support professional and timely client communication to enhance overall experience.
* Work closely with sales, production, logistics, and quality teams to maintain alignment.
* Assist in managing client expectations by tracking commitments and delivery schedules.
✅ Process Improvement
* Recommend improvements to coordination workflows for greater operational efficiency.
* Help streamline communication channels to reduce turnaround time.
* Maintain high responsiveness in a fast-paced environment.
Required Qualifications
* Bachelor’s degree in Business Administration, Engineering, Operations, or a related field.
* 2–5 years of experience in project coordination, operations, client servicing, or a manufacturing environment.
* Strong organizational and multitasking skills.
* Excellent verbal and written communication abilities.
* Proficiency in MS Office; familiarity with project tracking tools is an advantage.
Key Skills
✔ Coordination and follow-up excellence
✔ Stakeholder management
✔ Time management and prioritization
✔ Problem-solving approach
✔ Attention to detail
✔ Ability to manage multiple priorities
What We’re Looking For
* A dependable professional who takes ownership and ensures nothing falls through the cracks.
* Someone who thrives in collaborative environments and can manage competing priorities effectively.
* A confident communicator capable of interacting with clients and cross-functional teams.
